Work Session – Norfolk City Council 1/14/20
Articles,  Blog

Work Session – Norfolk City Council 1/14/20

Dr Philo good evening mayor vice mayor
members of council welcome this evening we’ve got a pretty full agenda so I’m
going to hop right in to begin with we’ve got four quick pop ups we want to
bring your attention move in after that to a presentation by
Craig Patrick he’s gonna provide us with an overview of the Community Development
Block Grant otherwise known as the CDBG program how the city’s been using it
first of all an overview of what the program is how the city has been using
it and some of the future funding priorities we have for those funds
following on that will be Doug beaver talking about the Ohio Creek watershed
project providing an update you have a little handout in front of you as well
on that Kathryn has to facility relocations that we have to discuss one
for the magistrate’s office and one for the office of elections to bring you up
to date on where we’re where we are in that process and then you may remember
at our last meeting of 2019 and December Kristin Lutz was talking about some of
the issues in oceanview on some of the projects and there was a question about
you know how do we coordinate between public utilities and public works on
projects like that so we have both Kristen and Richard here to discuss how
we work together in those kinds of instances where we’re opening up
roadways to do some priority projects and trying to layer on some other
projects that might coincide with those projects we have the City Council
retreat coming and quickly approaching and so Trista is going to talk a little
bit about a strawman agenda that we’ve put together for council and get some of
your feedback and then we have two items in closed session after that all right
thank you alright so let me start with a couple of quick pop ups the the first
one is some information and additional comments
on the resort casino that came out yesterday first of all I just want to
thank all the members of council the mayor and the vice mayor for their
patience over the last month I want to thank the mayor for guidance on on
moving forward and I also would like to thank the city attorney and his staff
for all the hard work in trying to get this through to completion we also want
to thank our partners the Pamunkey Indian tribe for their patience and
their hard work as well on their end to bring this to so I’m happy to announce
that we have reached an agreement with the partners to develop a commercial
Resort and Casino this will conform and comply with whatever ends up as the
legislation coming out from the Commonwealth overall the details of the
option to purchase which were reported on yesterday are unchanged from the
document that you all voted on on September 24th the necessary edits in
there were the edits that simply switched the agreement the purchase
option to a tribal casino option to a commercial casino option but none of the
other aspects of the agreement were changed this is an important step it
puts Norfolk and our partners here in a good position to move quickly pending
the potential outcomes of the General Assembly session and obviously we have a
possible citizen referendum sitting in front of us if the bill that’s currently
in front of the General Assembly is the bill that ultimately passes I think many
of you at the table I think all of you at the table and though I was a little
later involved in this process I think we were all well aware that a shift from
an Indian Gaming an Indian casino towards a commercial casino was always
possible and in fact that original intergovernmental agreement provided for
that option and so we exercised that option when it became apparent that that
was probably the route we would ultimately intend to go we do have our
intergovernmental relations staff member in Richmond so miss Drake Thelma Drake
is up there and she is monitoring the process of the legislative process as
it’s playing out we do stand ready to make further
recommendations in conjunction with the mayor’s Commission on gaming as this
evolves throughout the spring and we will be reporting back to you as the
legislative landscape comes better into view so that’s what I have any questions
or comments so currently the way the bill is written every locality that
would like to host a casino so the five host localities would hold a citizen
referendum in November and that would be a binding referendum for for all the
host cities but the General Assembly yeah I have an impact yeah they do I
mean because so right now there are multiple bills sitting in front than the
General Assembly and so one of those bills contains the provision for a
citizen referendum by the host localities and so that’s kind of what
we’re waiting in play out sir we’re trying to see which one of the potential
casino gaming bills doesn t pass if any of them I don’t see any reason why we would so I
appreciate that but just from simply cleaning things up and because there’s
concern out there and I share the concern that if things don’t have been
in the General Assembly where the commercial gaming legislation doesn’t
pass the IGA still exists so that attorney yeah I guy I had totally I
totally hear what you’re saying I just don’t so I know as it is currently
written there is there’s absolutely no need to sign the IgA because of the path
we’re going down now in terms of the other part of your question I think the
city attorney I would defer to the city attorney on that one if the city
attorney has an opinion understand the request for the housekeeping legally
it’s not required so that it’s within your discretion so that we never that’s one right this modernist correct
that what we have executed and delivered and closed on pre prevents that it’s not
a possibility under our agreement and it’s signed sealed and delivered and
that’s what if change could not be made without coming back to the council I
just you know sometimes what we do is so it’s objects and in cleaning things up I
think once we have in the current option to purchase the provision that it not be
it never entered into trust that really makes the IgA I think you know I would
agree with the city attorney that we don’t have to do that that would
certainly be councils right and we would examine if that would be something that
council would want to pursue we could examine how to do that sir yes I
questioned whether that’s necessary given that we don’t know the State of
the Union coming out of Richmond of the General Assembly so I think we really
care best foot forward what we know today until the GA decides what they’re
reenacted legislation is gonna be I think we don’t need to take any further
action we started the petition issue that was on the table and we held two
public hearings so when when does that come back before council because aren’t
we required to you I thought we had to have that you Poe or we don’t have to
what the Charter says is that you know to hold public hearings which we did and
then 30 days from the receipt of the petition to make a decision but if you
do not or cannot then it’s deemed to have not been granted attention what
happened here was that the last public hearing fell on the 19th and the
holidays began in the 30 days ran and on what we’ve done is eliminate the tribal
option and so to a great extent all it has been
asked has been accomplished and with the commercial option there will be a
referendum in November and so to answer your question is that the Charter has
already provided the answer but that as we were talking as a housekeeping matter
it could be in her discretion if you wanted to you’re not obligated okay I
just wanna make sure because I know one of the petitioners posted on her
Facebook page that regardless of the public hearings and going the commercial
she was still gonna before with collecting 4,000 signatures so I just I
just I didn’t know if there was one other stuff that we have to do before
then charter just says 30 days since I would have construed that as calendar
yes chip inverted yeah when do you bring back a measure for us to look at after
the General Assembly or prior to and also insights from the gaming committee
whatever cleanup should take place just incorporate it at that time so that we
just cleaned up yeah sorry that’s our intention I mean our intention is to I
think sort of in line with Councilwoman Doyle’s comments is to let the process
play out and figure out what the rules of the game actually are and then come
back with to Council with the recommendations for any of the cleanups
or any amendments or any or any financial impacts that may may take
place so so obviously as I think the city attorney pointed out quite well at
one of the public hearings you know we we as administration and the City
Attorney’s Office are in no position to actually allocate funds to a project so
if that were to become part of a project moving forward that would have to come
back to Council we’d have to provide that just in the course of you know a
normal development agreement so I think we’re fully prepared to do that
after the Gaming Commission has done their work and then the state has come
back with when the final legislation well I wanted to give counsel quick
updated we had a gaming committee meeting yesterday and Councilwoman
Johnson would like to just give you a very brief but mr. Rick if you had
something related to this I didn’t want to okay okay
quickly we did it in close mr. Riddick edit edit mr. Riddick yeah all right so
what I didn’t close our tongue so we all the committee members showed up
yesterday very spirited conversations mainly about legislation and great
machines so even as much as we wanted to talk about our casino here in Norfolk
everything is shifting now to the impact that the grain machines are having on
localities and the fact that we are receiving planning department has
indicated that where we’re starting to receive multiple applications for the
conditional use for the grain machines so the committee did would like to
recommend to council that any CEP request dealing with brain machines
continue to be delayed until June until we’ve had an opportunity to research and
let the General Assembly take some actions there are multiple bills that
have been filed and because bills can still be filed some of them are not
haven’t even been reported out yet and so we actually got Felmy Drake on the
phone yesterday on speakerphone to talk to everybody because there were a lot of
questions related to the grain machines there was one question that came up
about excellence to be exclusive and I said it right correctly and now I
haven’t going to do it because of my camera with with the casino and whether
or not grain machines are actually considered competition to that and do we
as a city have should we protect those interests but then again what happens if
now 4G Beach decides we’re going to open up our city you know to allowing grain
machines everywhere and creating competition that way and so some of this
is going to have to be really based off of what the state legislators do we are
we’re also concerned to hear that the governor’s budget
is there’s a hundred and fifty million dollars in the budget that is relying
solely on money generated taxes from great machines and that there is
possibility that the locality gets none of that money so very much so in Norfolk
could have the most gray machines and could be funding a large portion of that
hundred fifty million million dollars and then we don’t get back that amount
in education which is I think dumbest and most of it is for education and so
do we even need to request our legislators to protect our interests as
a city and asking for than to allow tax revenue to come back on the great
machines even if it’s a split or if they get taxed more and parsh more of it
comes back to the locality that’s hosting aid so there’s a small
subcommittee that has formed off of our gaming committee that is going to be
meeting tomorrow to look at all the legislation and then I we’re hoping by
Thursday because the Hampton Roads caucus is meeting Thursday we will be
able to have filmer chat with some of our either senator scroll or delegate
Lindsey about adding an amendment to legislation and language the budget
amendments unfortunately were already do and have passed but there could be
legislation changes based off of the language with that and so we’ve been
highlighted as probably being the only city and Virginia or counter that has a
gaming committee that’s actually actively looking into these gray
machines and that we are ahead of the game with some of the other localities
and thinking through on this and it could very much be that we are going to
impact legislation with allowing localities and I know Virginia first
cities and VML both it’s a big concern for localities on us not being able to
have that revenue you know come back to the city so if we are going to be able
to collect on that this is great adding the gross receipts yes that was a
big part of our conversation so actually we can if a million dollars or more so
we have we passed our own but they’ve said that you’re exempt from be poll for
up to three years as a new business but if your gross receipts are over a
million dollars you do have to pay taxes on that and so that’s the taxes that
would end up going to the state and I can’t let your your staffers has been
great Margaret Smith really yeah helping us
with this and understanding it million dollars then they have to pay based on
what what their category is that money comes to us right
he told us yeah are they do they pay PPP as well so that’s what we want to look
at the legislation and say yes and see what specifically they’re saying about
these great machines what part of those taxes do their the
troubling part is that the governor’s budget already is relying on this money
which is saying that these there is going to be a state tax that is going to
be collected to pay that and it’s it’s the offset lottery losses and so it
really is probably not going to be additional funds anyway it’s it’s going
in that same pot but we are looking into that that language on that and just
Tommy could tell you the machines are subject to the business personal
property tax however what we’re finding is the vast majority are least and the
owners are out of state the significance of the revenue is it’s
insignificant so said that that’s not a very good source for compensation for
the burden and it’s a correct me if I’m wrong on this maybe I’m trying to
remember the numbers maybe the Commissioner of the revenues office they
go out to a 7-eleven to investigate those four machines and they were only
there they got there in the middle of the day and one of the machine the
machines had already made $2,600 and had a payout of $1,600
so just ahead so if you can imagine four machines just in one day making that
amount at one location how much money is being generated off of these machines
already you know on that so anyways a very we kept our meeting the 90 minutes
we’re meeting again on February 24th so only monthly but we do have we’re going
to do a plan fill trip to Hampton to Rosie’s and try to see if we can get
some Hansen council members there as well this is see what things they ran
into is that was coming in to prepare for that and then our next meeting we’re
going to continue the conversation of brain machines and then also look more
into the development agreement with the Pamunkey Indians just so that there’s a
better understanding in the public of what’s in there this race we don’t need you in heaven we go ahead
and initially they came before council actually after the Gaming Commission and
that’s the one that we deferred until June and there’s another one that was
supposed to be today but it’s being delayed but there’s a question of
whether or not it’s not green machines those are games of chance we also
discuss game of chance versus skills so it’s really important that we do have a
discussion with our legislators as far as the the language because that is huge
what is the difference between the chance versus the skills because it’s
being played around with and it does have a great impact on the amount of
money that these machines can put out and how much the state is gonna have
versus how much they will get or in the state will control all this Africa is
Aphrodite and it’s a it’s kid games right George it’s tokens and bike they
don’t know what prizes are being given for that so there are no cash prizes Tommy Norment has a bill in Senate bill
908 I believe that is cleaning up the definition of these types of
establishments as what is considered a legal gambling
versus legal gambling and I think there’s some definition there about
actually entertainment venues for families and what type of prizes are
given at those establishments to be considered what would be illegal
gambling under that so thank you thank you for allowing us to learn all this
wonderful information so to that end I do want to mention you you as councilman
smiegel just alluded to you do have an email in front of you to see
tonight is being continued until February 25th the owners did ask for a
continuance on that and and that was this one that councilman sméagol was
alluded to briefly we have another staff announcement to make so after an
extensive national search I’m pleased to announce that Michelle Dawson has
accepted our our offer to become the Norfolk Animal Care Center bureau
manager she comes to us from the Best Friends Animal Society where she started
as a regional manager responsible for building and managing relationships
throughout the Great Plains region she was later promoted to the national
shoulder outreach manager where she’s conducted assessments of shelters and
animal control operations across the nation to identify gaps and offer
mentorship and resources to implement life-saving programs and increase
effectiveness she’s scheduled to begin with team Norfolk on February 18th and
she’s relocating from Austin Texas so we’re very happy to have her here and I
want to thank Nikki I don’t know if Nikki is here I think Nikki and and all
the members of that search team thank you so much for your work on that no she
is not here she isn’t she is in Texas so unfortunately she is not here but you’re
welcome to wave to her on the on the TV if you’d be watching but welcome
Michelle to the team Norfolk I’d like to call up deputy city manager
goldsmith he has a wonderful announcement on behalf of the fire
rescue team to be able to just briefly talk about two items you’ve got on your
consent agenda a C 4 and C 9 c 9 in particular is a 1.3 million dollar grant
the fire department is succeeded in attaining to replace cardiac monitors
that are aged over half of what we’ve got right now are greater than 10 years
old which in technology terms is ancient the fire department team has
successfully sought this grant these monitors are very much needed
life-saving equipment I want to recognize chief Brooks Adrienne Thomas
and captain DeWitt for having put together this grant application and
making sure that we got this it is truly a tremendous addition to the City of
Norfolk so the nice thing is not only did they get a grant for the monitors
they got two hundred and nine thousand dollars for a four-year service plan so
they’ve done a tremendous job and planning this out I just talked to you
briefly about our two on your agenda tonight this is an administrative action
that allows for the carry forward of last year’s admin money for the
management of the Thai border gardens transformation it allows us to build out
a 3d model of the st. Paul’s area that is a design and community engagement
tool as well as to do some needed civil engineering work as part of the master
plan wanted to do is pop up to let you know this is not at all the people first
money this is strictly the unmanage mantilla the 500,000 as part of
the three and a half million that was left over from FY 19 before the project
really got underway so again that’s our two on your agenda tonight okay so many
of you are familiar with the Community Development Block Grant program the CDBG
program it is wonderfully utilized by the city but I think we all agree we can
always do better and we always look for improvements thought is we you know head
into the budget season would be a good opportunity for Greg to step up and talk
about the program the background of the program how we can how we currently use
it inside the city and then some of our future funding priorities well good
afternoon or good evening it’s right at five o’clock so I’m not sure exactly one
which it which one it is today but council mr. mayor thank you for the
opportunity to present to you I’m really excited to talk to you about our
Community Development Block Grant program in the City of Norfolk before we
get started I would like to introduce our HUD administration team in the
office of budgets for teacher planning would you guys stand this is Freni
of victoria naomi and megan they are the ones that make the magic happen and make
sure the the administration of these grants happen effectively and
efficiently and if you’re familiar at all with federal grants especially HUD
grants you will be aware that the administration of these grants are quite
complex so we have a really good team in place making sure that we do what we’re
supposed to do so if you take a look at the city of Norfolk’s HUD entitlement
programs we actually have three we have the home investment partnership program
which is primarily used to help develop low – housing for low to moderate income
residents and home ownership opportunities for low to moderate income
residents we have the emergency solutions grant which is primarily used
to support homeless services and then we have the Community Development Block
Grant and that is what the presentation today will discuss is the is the CDBG is
a CDBG grant CDBG dollars are among the most
flexible federal dollars that we have in terms of use so it’s a really great
opportunity for us to to be able to implement this great federal program so
what is CDBG we’re first and foremost it is allocation based which means there’s
this magic sauce at the federal level and if it consists of the age of our
housing stock median income poverty levels within the within the within the
city it all goes into the pot and then HUD spits out an allocation that
allocation has been about four million dollars per year over the course of the
last four or five years the goal of the CDBG program it is is at a high level to
develop viable urban communities and the focus is really on providing
opportunities for low and moderate income areas and people so the CDBG
grant development cycle every five years we have an opportunity to really look
strategically at our CDBG and our HUD entitlement programs generally in
development of a consolidated plan that the next consolidated plan that will
development that will develop will be for the fiscal year 2022 budget cycle so
about a year from now we should be pretty far along the lines there a lot
of down that road every year and as part of that your budget process we develop
an annual plan which is the the annual plan for investing both the CDBG funds
and the other HUD entitlement dollars at your table you actually have a printout
of the five or six budget pages that can that make up the annual plan and then
every September every fall we produce what’s called a consolidated annual
performance and evaluation report or caper and and the caper reports how we
how effective we were at implementing our CDBG and other HUD entitlement
programs and what it’s really used for is to pretty compile all of the metrics
all the to put together all of the data on all of the folks we serve with these
funds so you know at the state level and at a national level
that that information gets compiled gets put in front of Congress so Congress
sees what a beneficial program CDBG is in particular and continues to fund it
federal requirements for CDBG funds there’s a couple of concepts around CDBG
that’s that are really important first is the concept of a broad national
objective a bno and every dollar every program dollar that we spend in CDBG has
to meet a broad national objective or a bno generally those binos are a low to
moderate income benefit whether that’s an area benefit Housing Benefit a jobs
benefit or we can use some a limited amount of our CDBG funds to eliminate
slums or blight there are tears a cap on certain activities within CDBG so public
service is an aspect of CDBG it’s limited to 15 percent of our annual
allocation and public service these are the funds that we partner with our
community agencies to implement so about six hundred thousand dollars a year goes
towards public service a max of 15 percent and then we can spend up to 20
percent of the CDBG allocation for grant administration we try not to approach
that that level of funding another important requirement of CDBG is the
environmental review process and this is one of the the complex regulations
around CDBG any time you touch the dirt you have to you have to first have an
environmental review done that environmental review makes sure that
we’re not building facilities on in dangerous areas in Norfolk where
everything is redevelopment it becomes even more complex because we have a lot
of areas that we just don’t have an understanding before we get started of
what what is under the ground the environmental review process with CDBG
also intersects with the historic resources process at the state so they
are involved in making sure that we are not negatively impacting any historic
resources yes ma’am so what happens to the rest of those
months can they be rolled over to the public service and exceed the 15 percent
no they can’t be rode in the public service but typically we allocate them
as project use funds so so we don’t allocate 20 percent each year or there’s
not a target so we don’t allocate that that amount it’s that’s an up to amount
so every dollar that is not allocated to administration goes towards project
implementation those two overheads everything.not and those two gets into a
project so the better we do in the Menino’s – the more we have and then
from an administrative standpoint one of the most important concepts that we have
to abide by with with CDBG funds is this is a concept called timeliness and and
and timeliness it is essentially the federal government’s effort to get
communities to spend money quickly which counsel I’m sure you are aware is often
harder than it seems like it should be and that’s especially the case with CDBG
funds because you know if you auto eyes funding for a project prior to spending
that we’ve got to get the annual plan approved by HUD we’ve got to get an
environmental review done after the environmental review is done we have to
send a request for release of funds to HUD all of these require public public
notice periods of 15 to 30 days so in the best of times if we approve a
project on 71 to be ready to spend those funds by January or February of the next
year it’s pretty challenging and at that point you’ve got to get the funds spent
quickly so Tom eNOS says by May 2nd I believe it’s May 2nd of each year you
can have no more than one and a half times your annual allocation or
entitlement of CDBG funds unspent so what that means that that sounds like a
lot but what that means is on May 2nd of this year if we get a four million
dollar entitlement we can’t have more than six million
dollars unspent and it is a challenge every year to meet timeliness so so CDBG
funds don’t expire like general fund dollars so anything that’s unspent
remains unspent until we’re able to implement the program so we have funds
that that we have programmed from back in 16 17 18 that are unspent that in
order to get them in order to meet timeliness we have to reprogram two
projects that we can spend prior to that to that deadline and one of the things
that we’ll talk about in a couple of slides is is kind of a plan to make sure
it’s not a constant struggle each year so our historical priority areas for for
CDBG funds first and foremost is housing we have had a homeowner rehabilitation
and a rental rehabilitation program in place for a number of years historically
that was funded through the through the NRHA but in fiscal year 2017 16 or 17
the city took over those programs infrastructure and public facilities
improvements so recently we’ve renovated Horace downing library we have renovated
the ocean view Beach restrooms and the hunters view Huntersville community
kitchen Economic Development if you’ll remember a few months ago Sean
Washington from the Department of Economic Development presented his it
presented the department’s in the city’s capital access program these are micro
grants that we that we lend to to small business owners and then of course
public service these are the homelessness homeownership education
workforce development programs that we fund through our community partners to
really help the most vulnerable residents of the city so addressing some
of the challenges that we’ve had with with the program if you remember about a
year ago there was we had we’ve been experiencing some difficulty in getting
our partners reimbursed quickly we have remediated those outstanding balances we
did so immediately with general fund dollars to get everyone up to speed
from there we’ve really streamlined our reimbursement process and and and our
partners who have submitted reimbursement requests are being are
being reimbursed in a timely manner at this point meeting timeliness we
discussed this on a couple slides ago we’ve recently begun the process to
reprogram prior your funding going back into fiscal year 1617 and 18 to
shovel-ready projects including three million dollars to the Ohio Creek
National Disaster resilience competition project that captain Doug beaver will
talk to you about in the next presentation and what we’re really
working on to meet tom eNOS is identifying CDBG investment
opportunities far in advance getting environmental reviews done long
before we we fund these projects so when we do fund them we have shovel-ready
projects and we can get shovels in the ground quickly we get the money spent
and and we don’t struggle meeting timeliness continuing meeting extensive
federal requirements staff training is extremely important with these
entitlement programs the good thing is we can use HUD admin dollars to fund
staff training so we’re making sure that our staff as they come on board are
trained as effectively as we can get them trained and and then one of the one
of the issues that we’ve been working through for years is is addressing the
completion of disposition of past property acquisitions that we have made
with CDBG funds so property acquisition with CDBG is is it is an allowable
activity it’s an eligible activity but it’s important to remember acquiring the
property does not meet a broad national objective to meet a broad national
objective you have to use the property in a way that meets a broad net national
objective so developing low to moderate income housing is an eligible activity
developing you know low to moderate income jobs is an opera is a broad
national objective area benefits where we might
infrastructure on a piece of property that we have acquired is an eligible
activity for four years in partnership with the NRHA going back into the 2000s
we acquired quite a bit of property using CDBG funds but we never
effectively dispose of those properties or use those properties in a way that
met a broad national objective so if you’ll remember a few years ago we had
the HUD Inspector General come in and audit at our CDBG program and we
actually as a result of that audit a couple years ago we used about 3.7
million dollars of year-end surplus funds to essentially buy those
properties back from HUD and put that 3.7 million dollars back in our HUD line
of credit so we continued so we can continue to use it for CDBG eligible
properties so I bring that up to say yes property acquisition is an eligible
activity but we need to be very comfortable that if we ever acquire
property with CDBG funds that we have a plan to immediately use it in a way that
will meet a broad national objective future funding priorities we’re
anticipating approximately 5.3 million dollars of available funding in fiscal
year 21 and 22 and the our project priorities at this point continuing to
support the the Ohio Creek National Disaster resilience competition project
as captain beaver will tell you they’ve had some budget challenges with that
project supporting the construction of fire station 11 that is the 3.7 million
dollars that we repay to our HUD line of credit is going to go in in part to help
fund that project which was an already planned CIP project paying the debt
service on the south side library continuing to fund public service and
with our community partners and then of course funding the administration of the
grant key takeaways you know we’ve really since we took this program over
about a year ago we’ve really been in a financial reconciliation process
improvement at staff training mode were to be effective we’ve got a
transition into where we are being pro at proactively developing projects so
that we don’t struggle with meeting timeliness each year and some of the
basic grant requirements really developing a schedule and intermediate
goals to meet timeliness again continuing to strengthen our
relationships with our outside agency partners and then beginning the
comprehensive planning process we’ve brought up a consultant on board that’s
going to help us over the course of the next year develop the strategy and plan
for implementing CDBG funds over the course of the next next two years our
next five years and then ultimately becoming a high-performing organization
so that would say that we don’t struggle with some of these these grants because I think that’s a large part of
what you spend or a significant part of what you spend out of the home for you
guys told us you could do it better okay quite a few first of all it just says
the PSA census impacts to make sure that we get as many people counted in orbit
because it will increase the amount of CDBG funds for the next 10 years 18
$1.00 per person yeah mm mm mm mm per person and we want to make sure we get
that a couple questions so particularly with a community Community development’s
public service when do we rotate or some fees groups and give other opportunities
for groups to apply so that it’s not the same organizations that are constantly
receiving the funding from us so I see that for kids gets a lot from us and
nothing against for kids I’m just I do want to question whether or not now that
their headquarters is not in Norfolk whether or not we are now required to
give them as much should Chesapeake be the one that’s giving them that funding
but there has been some questions with some other private organization
nonprofit organizations on how people get selected for this and whether or not
they have the opportunity how did they even know to apply for it if they wanted
to receive funding and then who makes the ultimate this excuse me ultimate
decision on this I’m having a rough day today degree in order to fill it out so
there is there is typically an application process that we evolved
we’ve we’ve alternated over the course of the last couple of years between an
application process and a renewal process with some of our service
providers we did a full application process for the fiscal year 2020 annual
plan and we did receive interest from some
new and community partners that we have not funded in the past there’s a there’s
a matrix that we use to select or to recommend who gets funded with the with
the CDBG public service dollars what I will tell you the most important thing
is that the organizations that we fund have sufficient financial firepower to
be able to deliver on the reporting requirements that CDBG has because it is
it’s it’s extraordinarily important for us to administer the grant appropriately
and we need our partners input so that is one of the things that has looked at
really really closely we identified potential people organizations that do
have that fire power that they want to be involved in this and have a share of
those funds as well so we have not proactively engaged organizations that
we’re not currently working with okay can these funds be audited by the city
auditor organizations that are receiving as funny can their that poor should be
audited by the city on earth to make sure that this means that so if a
complaint came in the anonymous hotline on that one of these organizations is
not spending that money appropriately and the city auditor audit that I am not
sure if there’s an audit closet but we can put it on it cause in if we so that
would give us the option okay you can make it a condition of the grant I think
that should be with any organization outside of the same Norfolk that
receives funding from us that should be an option in just my opinion and then
who decides these who decides off anything that’s that’s in here so I’m
looking at here and I’m seeing some playgrounds or being funded basketball
courts and then the department of utilities are in public works has a
whole bunch how is that ended up decided at the end of the day how that money is and are we making sure by the way that
there’s equity and how that money is being distributed across the city so all
of the funds whether the project or public service go through an application
process there’s an application review team who will make recommend it’s very
much a part of the budget process so that application review team will make
recommendations for funding to the city manager city manager will include those
funding recommendations in the budget and then council votes on the budget to
approve the funds I just want to make sure that this money is being spent not
just because of what you said we have to find ways to easily spend it that we’re
looking ahead on this and we’ve identified projects down the road now
that we know we’re gonna get the Funyun so all right let’s identify it now have
it ready shovel ready and if it means that as we’ve discussed chip by Ward
even that projects have been identified in advance and it’s narrowed down to two
or three in each board this has always been kind of the funding that I think is
funny that people can actually see in happening and it makes a big difference
in our budget when it’s out there which you know maybe share my concerns later
with the Ohio Creek I understand that that went over budget but now we’re
pulling funds away from other things anyway I’ll wait until that presentation
to care more about that but I think that looking down the road even four or five
years from now let’s start developing a plan even whether there needs to be a
subcommittee from this council you know with staff looking at future projects
that we need and not doing something that is just last minute or because we
know this one shovel-ready now it gets priority of or something
that we should been thinking about years ago because we
know we’ve needed that fire station for quite a sum yeah its of time so did we
even talk about using these funds here as we go for that or was it because now
if we have a plan for this we can now use this money for this when we’re
taking away from possibly something else yes so the the presentation that he’s
giving tonight is really kind of a teaser that will feed over into the
retreat so you know part of you know my interaction with staff early on and
trying to figure out how these these things are running is that you know we
there’s the the biggest takeaway tonight is there is a timeliness aspect to this
and all the localities that receive CDBG funding struggle with this timeliness
aspect many have tried to put you know very
broad-based large buckets of money in something only to later find out they’re
very small take-up rates in those programs and then they have money that
they’re not spending right and so part of what will happen at the retreat and
Trista we’ll get to this when we get there is the lunchtime speaker is is
going to be an academic who focuses his research on strong high take-up rate
neighborhood level intervention programs and so we could lay out some things that
we think if we put them out there would in fact be heavily utilized by
individuals in various neighborhoods that way we don’t have to worry about
and you know to your point and we have these big projects that we’re doing
right and we know those might be coming down the pike and we can set those funds
out that still doesn’t eat up all the and all the funds we get and so we
really have to be strategic with this I can’t stress enough these are very
valuable neighborhood level funding sources that you know I’ve heard the
sentiment from many of you talking one on one Councilwoman Johnson specifically
and and I think we just need to really be strategic and judicious in this
process and so I thought it was important for Gregg just to refresh
everybody on what this is and how it works and kind of T us up to get into
the retreat with a about how to really activate these fonts
miss graves did miss McClellan hey Johnson I appreciate you thank thank you
well my question a application routine was Tommy
mentioned or is it all set I’ll let Greg answers I’m primarily
staff the other thing is when you talk about those people those organizations
that maybe didn’t make the application cut and then those who need people who
have capacity to fulfill the paperwork because the federal dollars come with
light they kill more trees they do we have how do we help those organizations
that didn’t make the cut workshop maybe something to help those who struggle
with the reporting obligation so you may have an organization is like right on
the cuts and they just need a little bit of help a little bit of sharpening their
pencil to help them to understand that this is not a Norfolk requirement this
is a government requirement and it comes you know and this is how do you can and
maybe some of those organizations can pull their resources together if they’re
smaller and hire someone to do the paperwork report reporting and things of
that nature so maybe just kind of looking at some of the resources that we
can provide in terms of education and even networking with if you’re
networking with other people that are trying to do the same thing it puts you
all in a room together as opposed to everybody kind of be in a silo and that
knowing who else is trying to do what you’re trying to do and nobody can help
anything I think it’s a wonderful point the key to timeliness is is largely
scale I mean you you have to put together a very high-quality program
that you know residents or or commercial entities or whatever are going to want
to utilize and then I couldn’t agree more I mean if you have five different
organs that can really help to scale it that’s
a much better solution than just one at least in that in in particularly in that
public services piece so again I just wanted to kind of set the stage that I
you know since coming on board I really believe this is a valuable program that
I’m not sure and I recognize there have been some changes recently in who’s
administering the program and how we’ve been doing it I think it’s a wonderful
opportunity to sit down with with counsel if the retreat and talk about
this program and how we and how we move forward great and as you just so stated
we have these projects some are shovel ready and some continue to get pushed
back and push back and fire station where we’re ready to proceed councilman speakers your point I mean
when we know one of these types of projects would qualify and meet you know
I can’t stress enough what Craig mentioned I mean we have broad national
objectives here so we got it we did it has to meet that we know that’s two or
three years out I couldn’t agree more I mean we ought to start thinking about
planning for that and setting aside when we get there all right so let’s move on
beavers don’t dick on this captain beaver welcome and sort of following up
on on Greg’s presentation counter captain beaver is gonna talk about then
this reallocation of some CDBG funds towards a shovel-ready project which we
had sitting in Ohio Creek good evening mayor Alexander members of council dr.
Fowler thank you for the opportunity this evening to give you an update on
the Ohio Creek watershed watershed project a lot of work has been done on
this project in the last several years by the Office of resilience and multiple
departments throughout the city and I’m pleased to say this evening that we’re
to break ground and get this project started an overview of the project have
you seen this before this project is designed to reduce the risk of flooding
to these neighborhoods the Chesterfield Heights and granny village neighborhoods
to a 100-year coastal storm event with a simultaneous 10-year rain event in a
future with a 2.5 feet of sea level rise to do that we must raise the river banks
to a standard elevation of 11 feet using earthen berms raised roads flood walls
and a tidal gate this will create a slight bathtub effect if you will where
rainwater can no longer flow easily into the river so we need to enhance the
ability to have the neighborhood’s store and clean rainwater using the stormwater
management techniques listed on the slide and finally to be resilient we
believe communities need need to be connected so a front to the river they
need to be connected to neighboring communities they need to be connected
and so will have a resilient spark will improve access to the water we will have
a pier we will improve public public space and finally we will improve the
connections into and out of these two communities talking about the project
background I want to highlight several key points that contributed to the
budget strategy which I’m going to talk to on the next slide
the first is since this is a HUD grant all funds need to be expended by
September of 2022 unless there is a congressional act to extend those funds
beyond that time it was over a year from the original grant extension to the
Commonwealth in January of 2016 to Norfolk signing a sub-recipient
agreement the following March of 2017 additionally from the initial guaranteed
maximum price received in June of 2019 until he revised GMP that was received
this past month in December of 2019 another six months
to get to that point which ate into the overall project timeline
however despite those constraints we’ve worked hard with the construction
manager at risk and we have a path forward both financially and project to
get the national objectives met in accordance with the HUD timeline and
project completion with city funds to make up the difference and so to talk
very briefly and to answer your questions which I’m sure you’ll have
this project was authorized with National Disaster resilience competition
funds one hundred and twelve point six million dollars with the following
breakdown on the slide of admin planning and implementation budgets since that
June initial guaranteed maximum price a lot has transpired we’ve been through
value engineering with the construction manager at risk
meb as well as the fact that the trade war and the tariffs have lessened and
the and that has led to reduce costs for some of the material however even with
those reductions in the guaranteed maximum price we still find ourselves
with a nine point five million dollar implementation implementation budget gap
for the project and as Greg alluded to we have a shovel ready project in Ohio
Creek and so that’s where we are looking for CDBG funds to make up a three
million dollar gap right out of the gates using prior year reprogrammed
funds as well as 1 million dollars in the next two subsequent years of CDBG
funds additionally we’re looking at using the resilient penny general fund
to complete this project beyond the life cycle of the NDRC grant as I mentioned
earlier the NDRC grant monies need to be complete and closed out with the state
by September of 2022 the project itself given the delays we’ve experienced will
be complete by April of 2023 so we need to be substantially complete with the
national objectives with the HUD grant money by September which we have a plan
to do and they will the project by April of 23 using the
CDBG and resilient penny monies we have a phased approach which will allow us to
do this and once again meb has worked very closely with us to
ensure we have the required funds when we need to to complete the project by
April of 23 community engagement has been a hallmark of this project from the
very beginning this effort will need to be redoubled as we actually go to
construction and we have temporary road closures and we have long term road
closures so we’ve been very engaged at the Civic League meetings our partner
and meb has been with us I think you have copies of the winter newsletter
that we just sent out to residents within the past week we will also have
Ohio Creek dot today go live in the next several weeks so citizens can go to that
website there will be an interactive map on road closures and significant aspects
of the project that any time of day they can see what’s going on in the community
we’ve also met with the principal and some of the faculty at Chesterfield
Heights Academy we will be going back there soon now that we’re going to
construction to ensure the faculty and the parents know of the impacts of road
closures and in that community and they have alternate plans to get to and from
the school from various points in the neighborhood and finally we are working
with meb to ensure that section three compliance is at the top of their
priority the need for a wide variety of skilled laborers now that we’re going to
construction is going to be a requirement so we have that list that we
engage the community with in the past 18 months we will start with that list we
will make sure that there’s opportunity there for the residents of the community
to go after those opportunities first and then we will we will use our website
and we will use community public boards to get that word out throughout the
entire project so the way ahead with the contract amendment amendment recently
signed as construction is ready to begin this month
and we are planning a groundbreaking ceremony for next month with dignitaries
from the state and and locally and we will track our progress very closely and
provide updates so we meet those national objectives by September of 22
of 2022 and complete the project by April of 23 to have the most resilient
neighborhood in the City of Norfolk built and and ready to withstand mother
nature’s challenges for the next century and and this is a project that has been worked on by the Office of resilience
for the last several years to get that grant and I’m excited to say now that
we’re ready to break ground and make this project a reality for those
residents of Chesterfield Heights in grandi Village and with that so there is
no match with this type of grant as an example as we move forward with the
coastal storm risk management plan and our work with the Army Corps of
Engineers there is a match there it’s a 35% match but with the cdbg-dr disaster
relief grants there is no match required so nothing was missed from that aspect
the that the the shortage is in the cost of material in the size of the project
and the complexity of the project the initial bids came in 30 million dollars
more than what we have in our current GMP so we were able to work that down
through value engineering as well as the fact that the cost of material and
subcontractor cost is not as high as they were this past summer but material material is less now and explain so the original gap for the
project was nearly 30 million and it is now so not not this funding no sir so
the best of my knowledge it paid for some of the staff but it did not go
towards any of this project that I’m aware of sir okay mr. spiegle so I I
don’t want to downplay the importance of this project with we’ve really messed up
here from my perspective of being on council it’s very similar to when we
voted on the courthouse only to find out later that spent six million dollars to
improve you know the outside ear of the courtyard area at the park it was never
discussed by the way when they presented the courthouse cost to us or the main or
use the main as an example another project
you know the costs were never extra cost we’re never initially mentioned so on so
it’s only gonna be this high Mike my concern here and chip it’s not your
fault that you weren’t here and I don’t want to take away from the celebration
of this but you have to understand that we identified four major areas of the
city that had flooding needs and issues Ohio Creek The Hague East ocean view and
Northside and North Side is not as big of an issue but it’s an issue it just
wasn’t so when the announcement came in that Ohio Creek was getting this grant
money it almost was like it’s taking the pressure off of having to fund all of
these big projects and to free money for the Hague which andrew has been
passionately talking about for years in the fund a thank you and in the
floodgate down in the East ocean view or the the infrastructure needs that you
saw on the tour with me and now we’re pulling money away from those projects
for this so the the penny that was voted on to allow this has now taken away
opportunities to fund other things or other federal grant money and it’s just
another thing whoever dropped the ball on this because it was never presented
to this council I swear if we go back and watch the videos that we were ever
going to have to come up with more money to pay for this because I would have
questioned it back then especially with the amount of money that it was you know
one hundred and twelve million dollars would fund the floodgate down in ocean
view and the infrastructure needs because that would came in at sixty
million dollars and then another forty million and The Hague is another I
understand that I’m just saying I understand that we didn’t choose it but
we chose this site because of this and now we’re kids costing us more money
it’s just there’s so many needs in the city that we and where we have no money
we have to be careful every step of the way when we we take these projects on
and in you know now I remember my comments I made I supported st. Paul’s
but I’m worried about the overall cost of this in the end and when this was
going to be on this and now I have concerns about that with it what we were
sold on that I we have to be better at this and when staff comes and presents
this to council members that we are not lied to or it’s appears that this is
such a good deal and say we’re going to 112 million oh by the way tenía five
years later then we should have downsized the project that we shouldn’t
have gone for the up here we maybe should have cut it down before they even
value an engineer did to get it at that level under 12 is this should it be
costing us extra money it should have been a hundred and twelve million dollar
project and that’s it or we should have been told oh by the way we’re going to
need to come back to you later and ask for more funding on this and this is
this has been a problem with this council and city government for since
I’ve been on it as one of the older guys now on here it’s a constant problem with
these projects that we don’t get the true and actual cost of them when it’s
all said and done okay I support this project because I’ve been
there took the tour by water land I just didn’t fly over it and I support
it and I know the need every year dhoom budget and throughout the year I often
say my greatest concern is funding we continue to take away from our
neighborhoods which means that we what counsel said in those retreats and
that’s why the retreats to retreats each year and and I’m okay with us voting for
one retreat but for me what the retreats did was to address things like this it
it holds us accountable it’s checks and balances if the council
sets priorities then we can go back and see where we are the dashboard effect
that I keep reminding us to so now I have to go back and refigure in my brain
ten million dollars and I understand thank you so much Doug for presenting us
to us but the question then becomes the ten million dollars that we have the gap
in this project where’s the money going to come from what do I have to take off
the table for our neighborhoods Norfolk is a city
with older neighborhoods and the infrastructure in those neighborhoods
continue to get worse and we have to get things across the entirety and some
neighborhoods have been waiting forever for years years before I was born when I
first got born doing my early years my adulthood and now that I’m a council
person for some of these neighborhoods and if we’re going to come down to
building trust with our citizens then our neighborhoods as we said as a
council that the neighborhoods would be one of our top priorities so thank you
for the report but we we have to concern ourselves about the over-budget of
projects in the over budgets aren’t small I would venture to say that we more affluent so that’s what we all
right moving along gonna try to get this moving so we can get into closed
Katherine is going to talk about a couple facility relocations that we need
to do and there is a bit of urgency with both council thank you for the
opportunity these are highly preliminary numbers I just wanna get that out there
at the very beginning of the presentation so what I want to talk
about to offices moves that are somewhat under
time-sensitive pressures that we want to focus in on a little bit and keep you
aware of some other moves that are in our future going forward so I want to
talk a little bit in detail about the magistrate’s office and the office
everybody to the space city CEO inside the lobby and create an office space in
that very launch lobby of this building this is the court building this up space
right here just be just under this awning before the Train is was
originally planned to be a restaurant it has never been built out its shelf space
right now we’ve really had no pressure to make it a restaurant so we’re going
to propose moving the magistrate’s office into that space where I am so the
magistrate’s office over the last two years this this proposal to relocate
them is really kind of a security safety issue for them this is a 24/7 operation
there are four magistrate’s per shift there’s only three offices in the space
they’ve been allocated so it’s security there have been over the last two years
forty-eight 911 to address issues happening inside the magistrate’s office
and those cause of range from drunk and disorderly to gunshots so it is a
security issue a safety issue for the employees highly preliminary we have not
done any engineering drawings for this yet I have some some schematics
conceptual drawings I’ll talk to you about so we’re giving you a range of
about four hundred and seventy thousand to five hundred and forty thousand
dollars estimated time to complete is about eight months looking at the space
again you come in the main lobby the city seal would be right here used to be
you would go down these stairs and heat back here towards the humid office space
we were proposing taking the entire left side of the lobby and creating space
that would have controlled access for staff for offices and the public would
interact with the magistrate on the outside of the secure space the
Magisters that would stay on the inside of the secure space so if you look at
this they have three very small offices
standard office configuration they’re bringing people back inside their office
space to look at this is a flattery I don’t who took this picture but this
hallway I’ve been in it it’s actually about one-and-a-half Catherine’s wide so
that’s kind of where we are with the magic this is the old general district
court entrance I believe so yeah this is the old Journal it was always called
technically the Public Safety Building but it’s the old joke for me who may be
going what you talk about both sides of arguments coming in at the front I’m – so Courtney didn’t I assume the sheriff
will probably reallocate it the beginning of my slide was a series of
dominoes that’s what happens you move one person out and it’s not a very big
space it’s probably I’m looking maybe a third of the size of this room in total
it’s really a small space so it probably freedom so if I the sheriff for other
purposes yeah and well this is on this office is
on the state’s computer system so we’re already contacting the state to work
through technology issues or Internet and just to point out Amanda Winchester
and mr. Cahill I have forgotten your first name which is horrible because we
work together in Virginia Beach um are here from the magistrate’s office switching over to the elections in
general registrar’s office the concern here is really the issues surrounding
the current early voting laws and addressing no required no excuse early
voting so we need to have somewhat some a permanent permanent space for voters
to show up two weeks ahead of an election
currently there are some bills out there to make it 45 days to an election day
this will free up some space on the eighth floor don’t have a plan for the
reuse of that space yet the renovation costs between four hundred and eighty
five thousand five hundred and sixty thousand dollars or our estimates again
highly conceptual numbers right now will fine-tune those going forward and it
will take a seven months to construct what’s being proposed is the public
would come in this door this is a counter where they could sign up to vote
in staff come through here there would be a series of voting booths along the
wall and they would exit out here staff registrar’s office election storage some
of you have called me concerning what used to be called the kitchen area which
is this red polygon in the back we are not currently proposing and those
numbers did not include that space if we wanted to allocate this to the
Registrar’s Office 800 square feet and it will cost us
about eighty to ninety thousand dollars to finish it out this is actually a
worse shape than this space in that there was a plan for a kitchen so
there’s been open concrete runs to allow for plumbing to come back into the
building so we actually have to go in there and pour a floor because one of
the things that we want to consider is activating that space what we they will
experience is the various registers coming to get their equipment and
getting their package and then returning with the equipment and we need to have a
secure place for that and a place dedicated for that to that place may be
there so there’s five hundred square feet of storage space right here behind
this office in the blue if we want to do this the issues be coming right now
because this has been unfinished space it’s been used for building maintenance
activities so storing ceiling tiles carpet bronze wall or whatever has been
stored here so we need a place for that and that was our intent to put it here
there is a storage here that’s been used by the building occupants that we could
use but we would need to move this stuff to this area which might be better
because this is more public access this is a secure corridor if we did that we
might be able to split the space into two spaces but we still have to incur an
additional eighty to ninety thousand dollars so we’re still working through
that we’ll get an armed engineer in to help us layout right there and maybe
this is just a design flaw of the overall building for those who are
disabled I see a lot and you all may see it as
well on st. Paul’s Boulevard paws and faces that’s right over here on the it
back into the core building yeah the main engines were right so people will
stop put their blinkers on let people off wait for people there is absolutely
no quick safe and it’s bad because they’re in the turn lane to go to the
interstate and again this just may be design flaw of the building because the
building comes so far close and then there’s the sidewalk and you know but
there is nowhere for folks to if you have someone in a wheelchair for them to
be able to pull up get unloaded and go into any of this space without I mean if
they’re all the way over there across the street it’s like going to the Fred
Robin Hood or something because they’re going you know it just doesn’t it’s not
convenient for those who are not able body able to walk or any of that and I’m
just concerned about that when we talk about on election days having people
come to the elections office or whatever if they need to file a complaint or if
they need is over here we’ve just put in eight new handicap spaces next to where
the sheriff’s office entrances are then there’s the space that’s under the
interstate that has handicapped we the hands the handicapped access there what
are they under park almost parking air surface okay the service line under the
interstate there’s not door and remember even at st. Paul’s you’re on the other
side of the building so it’s you gotta traverse to get here obviously
if you can come light rail your that’s the closest place to come in so parking
was a concern that missiles and I have talked about especially on a heavy
voting day we will need to control access to things like that a slot the
new lot hoping to build when the garage finishes coming down so parking
something we continued Stephanie’s here’s one things that we talked about
because we offer curbside voting now and we do that at the semicircle on the
other side of the building what we were proposing to was to use the turnabout
here and have signs posted that they could call the office and we would come
out in curbside vote at their vehicle for the persons that can’t come into the
polls just like we do an election day at the polling places we come out to the
car we get their ID we go back we check them in and then we get their ballot and
take it out to them let them go to the car and take it back in it’s actually a
little more convenient with it being down on the first floor here and going
to this side of the building at City Hall then going down from the eighth
floor to the front of the building back up especially the elevators don’t work
so we’re making at least two back and forth no no I wouldn’t recommend it
security and all that mr. Thomas did was Doyle I’ve got real concerns about
spending half a million dollars it doesn’t really meet most of the
objectives of bettering the elections office location we are expecting a lot
more people to come early that’s a great thing everybody at this table wants to
encourage people to vote kind of piggybacking on what Angela saying it
this is not significantly easier to get to for the majority the populace who
lives in the city than where it’s currently located not certainly not
easier enough to justify spending half a million dollars to move the office
across the street at least in my opinion additionally to what Tommy was saying
earlier this number is half a million dollars to do this office this is not
going to be the final number because inevitably we’re gonna have to open
satellite voting offices that people can actually get to with parking lots that’s
actually easy a park in and so that’s it’s going to increase the cost
altogether I’ve told stuffiness it doesn’t make sense for us to spend half
a million dollars here and then for her to come back next year and say we need
another half a million dollars we could put a location in Jan if and a location
at southern shopping center or wherever it ends up being so people can actually
access and have the ability to vote this is does not encourage people to vote and
I think if we as a city err to spend half a million dollars it ought to be to
encourage people to vote make it easier for them to vote more a more different
more change than just moving it down a few floors parking ought to be
accessible I mean there are a lot of people in this city we’re gonna have a
real hard time both mentally and physically saying I’m gonna drive all
the way downtown and deal with parking issues or a tearing of parking the
closest parking garages down so it’s gonna be tougher to park down here and I
can’t support it if you own her favorite it’s fine but it just does not make
sense to me to spend that kind of money to move down a few floors okay miss
toriel should we have the budget estimates for the satellite offices and
for the additional equipment that this might require with the early voting no
ma’am we don’t we don’t have any of that there is a bunch of requests for some
additional staffing I think we’re all waiting to see what the general assembly
may or may not do in terms of requiring satellite offices when I’m smoking
missiles this morning us that we’re really concerned about spending money
here and then not having money to address other issues the current voting
machines this is a big the blue is a bigger square footage than she currently
has on the 8th no and there’s no intention to move the voting machines to
this space they would stay out by the radio show with the exception of the ones that are
kind of permanently here right good art so miss McClellan didn’t mr. smiegel
convective escapes that’s my that’s been explained to be Alamos sauce we work
with the clerk of the court on election night half of our staff is actually in
the courthouse because our Lucia materials and ballots and everything are
returned to the courthouse they they do to chain of custody so there is a
specific chain of custody that we work with the courts the materials come back
election night they’re held there for canvas the next morning they have to
hold our election materials for two years after each election and we do get
some of the materials back within 30 days but there is an immediate chain of
custody with materials before and after the election part of the reason we like
the courthouse it was actually suggested by the quick report I didn’t even know
the spacing Clips it until we saw I was under the impression we have had
professional engineers in our Public Works Department as well as a pat
Gershon who is our moves specialist who’s here today um hey look at this and
come up with these numbers so we’ve talked about it we also have technology
issues and making sure that the cisco systems that are in the court building
also work for the we know we have it for at least but now it’s not will begin
with november 2020 the two Saturdays preceding november 2020 it will begin no
excuse absentee voting so you basically have a week of election day before the
election winds up to be as it is now but there are bills for codes that might
expand five days that we have absent so will
this help to mitigate the concerns I have our we don’t provide easy access we
would we were going to make you say yes we would have to make accommodations to
allow use of the first force which means we’d have to figure out security issues
one of the things we talked about we offered three options one was going to
the school admin building and trying to do some renovation work because we have
AC work happening there things are going a little slower on the other is to
relocate HR which I’m going to talk about it sec or it was and we can do
that fast kind of making shoving the HR into existing space you know paint it
put new carpet live with it kind of a strategy and we can do that freeing up
the entire HR department of the first floor of this building is a certainly a
possibility if we had to if we missed our timeline or if we decided we didn’t
want to do this so there are options we would have to work through not the ideal
ones but they’re checking the scrapes something we will have to accommodate a
large number of photos particularly with the November election okay my questions
and there’s present control because what there’s pros pros okay yeah I mean other obstacles desires to be and I wouldn’t say desire
but probably if it’s beneficial to be whether they’ve downstairs on the first
floor of this building or whether they’re across the street the only thing
is if they’re downstairs on the first floor because building people are
already used to coming here the office of elections courthouse we’re making
voters to get to the office of elections our priority is for the voters that it
doesn’t make sense to put it there it actually makes sense to get it outside
of downtown where the voters can get to it it’s over spending half a million
dollars we gotta be doing ahead Tommy we’re gonna bring this to a close
Kent are you Kevin you gonna have to come back we have more questions and we
probably need to put this on the agenda at the retreat it’s been some time with
this election and that’s gonna be an issue but I met with Stephanie about
this and she told me about the quarry space it made sense to me as easier
accessing that’s not perfect Martin I do think it’s easier to get to that when
you really look at it than it is to come up here to the 8th floor and I also
worry about voter intimidation because we do have security here that stops
people from coming in and I do worry about the security of our staff in this
building with it being so open and people being able to just come up to the
8th floor to check-in procedures that we have it’s just we have to get it out of
the a four and so this this made sense that space that’s not being used and I
would hope that if the state does change any walls with this I didn’t know if
we’ve looked at the budget yet to see if they go the governor’s proposed any more
money to help counties but there may be assistance and we may have to look down
the road and look at CDBG funds to find a new location already on the road you
know okay we’re good I just got one question guess we’re still I’m sorry
either/or how soon could we possibly find to find out this aisles
how many satellite locations you we were initially looking at at least two
additional satellite locations in addition to our office and trying to
space them out across the city so you have downtown when we were we were
looking at ocean view area perhaps like Mary Pretlow library which is one of our
polling places has large parking lot you have to look at accessible buildings
where we have control and security because you have to replicate all the
election security requirements that we have it also Bill’s proposing possibly
same-day voter registration which there’s another wrinkle into it as far
as where that would be done but if it was just a polling Center as far as the
voting area we were looking at something in like Ocean View and maybe something
in the Norview kind of area in the center of the city at least to that the
problem is – and as I was discussing with Catherine the domino effect we need
to hire more people to train them to be up and ready we don’t come enough room
in our current space to bring on the additional staffing we need to get that
register the satellites – so it’s all a process that’s why we started this over
a year ago to try and get this move going there’s a bit of sense of urgency
here whether we decide where it goes there’s four elections next year you
have presidential to give us and pay something in June primary is November so
we have four elections like ship Virginia it’s a voting state so just
know that this is not just looking at November so let’s have this back okay
okay thank you sir all right quickly we’re gonna bring up Christine Richard well I mean we need to ultimately bring
numbers to you you’re right as we proceed we were trying to lay out the
magistrate’s office is a little bit different in the sense that you know
there really is a spot it’s right there we sort of know it works and we can be
done there’s an urgency there not quite the same urgency that Elections has me
of the impending election we can absolutely look into it they can work we
can work with the magistrate’s office the code requires us to provide office
space okay we got a couple more things left so we’re gonna I’m gonna have
Kristen get through this pretty quickly Thanks stuff members of council the
departments of utilities and Public Works work closely together and partner
whenever projects make it possible when we have a water main break or a sewer
repair it’s actually the Department of Public Works that makes the patch and
utilities reimbursable twice a month key members of both departments including
the directors meet to go over each other’s current and plan projects to
discuss project coordination potential problems and opportunities for
collaboration our project managers respecters and operations staff from
both departments communicate daily additionally we have an internal all
projects map that shows projects in the planning design and construction phases
and it’s used by city staff and the franchisor utilities to avoid conflict
and foster collaboration given all that communication and information it’s
understandable that folks may wonder why when the city goes into a neighborhood
and tears up the streets to replace the water and sewer why we don’t address the
storm drainage sidewalks and curbs all at the same time when it seems like it
would save money and aggravation if we did so the reason is that the sewer
water and storm drainage and sidewalk programs all have different legal
funding and priority drivers the location of our neighborhood sewer
replacement projects is driven by an EPA consent order that requires the city to
replace sewers in priority order to prevent sewage overflows during the
planning stage of each of these projects utilities and Public Works discuss the
potential for collaboration and when the drivers match collaboration works
Fairmont Park is one example over a period of 15 years the city invested 58
million dollars to improve water sewer storm drainage sidewalks and curbs
throughout the neighborhood and 16 million of those dollars was contributed
by the Department of Public Works we’re pleased to report that public works will
be able to support stormwater improvements for the next project in
East ocean view that covers 15th Bay through 18th base streets and we’re also
pleased to report that the Department of utilities projects have been added to
the major projects list and map that’s on the city’s website and they can be
reached with only one click upon entry into the residents portal and Richard
broad and I would be happy to answer any questions you might have projects where
possible I think we try to do exactly what we had talked about before with the
overlaps and sometimes that just becomes a difficult task and a heavy lift but we
will try to do that as much as possible going forward alright last thing on the
agenda this evening this is gonna feel like it was teed up by some of our other
conversations we’re clearly passionate about neighborhoods so it’s timely as
trista talks a little bit about what we were thinking as as a strawman agenda
for the retreat on the 10th and 11th and again we’ve got to move so good evening
mayor city council city manager for the moment you’ve all been waiting for I
come before you tonight to give you a quick snapshot of the council agenda the
City Council retreat will be February 10th through the 11th on Monday it will
be from 8:00 to 8:00 Tuesday 8:00 to 1:00 and as we’ve discussed the City of
Norfolk is composed of neighborhoods very diverse and distinct
in their cast of characteristics I’m some of that some are more diverse than
others some are more vibrant some are more fragile but nonetheless they all
equal to a city that’s very unique and with neighborhoods that are very have
their own different characteristics and vibe within our city the theme this year
of the 2000 2020 City Council retreat is the Renaissance of Norfolk’s
neighborhoods topics will generate a dialogue of the viability and future of
Norfolk’s neighborhoods as a topic of City a top priority for the City Council
the retreat venue will be the grand a village Learning Center which is the
heart of the Ohio Creek watershed project on which you heard a little bit
about earlier and at the retreat this is the office of resilience will actually
provide more details about the Ohio Creek watershed project the keynote
address will be it will focus on creating sustainable neighborhood
programs through theory and practicality we will examine research conducted in
other municipalities such as Detroit Michigan and how these concepts for
example placemaking ecosystems are applicable to the city of norfolk the
Department of Planning will provide an overview of neighborhood plans on Broad
Creek refresh Huntersville Park Place I’m just to name a few and how the city
is using it some lessons learned to inform to inform and influence our
future decisions as a relates to our neighborhood plans programs and
priorities our community service oriented departments will review city
programs and initiatives we’ll talk about code enforcement we’ll talk about
police programs civic engagement and best practices of strong civic civic
leagues police recreation and the libraries will provide initiatives and
programs that they have for our community and additionally since you
know we’re at the height of st. Paul’s transformation there’ll be a
presentation on the revival and renewal of that area as well we’ll give an
update forecast of the people first housing and
neighborhoods and maybe potentially be able to have opportunity to talk about
private investments and master agreements Monday will conclude when an
interactive budget activity to include CDBG and grants and then we’ll have
dinner Tuesday which will start at 8:00 February 11th a regional economists will
present Hampton Roads regional economic forecast for 2020 and will the forecast
will include review of employment unemployment dead wage and the
diversification of our regional economy and last but not least the civic life
lab Norfolk they will provide an overview of how using data and
innovative technology can shape Norfolk’s future and the day will
conclude Tuesday will conclude with city appointed performance evaluations we
look forward to an exciting City Council retreat and we’re also if there ideas
that you all would like to add to our agenda for us to consider we’re welcome
for those recommendations as well for each of them meet with them beforehand
and then so just I’m trying to figure out like them it’s always funny on the
years we’ve done that’s very throwing together and the appointees come in and
like they don’t I don’t know if they know what they’re supposed to present to
us and we just randomly criticize or support the same wonderful things in
them but I’m sure you coach your employers
I didn’t know if you wanted to some allows how these do have a personnel
committee that has a developed a evaluation system in which
councilmembers fill out their opinions before he in and then it’s collected
together alright maybe this is not the year for Kenny but I think that would be
a fairer way to evaluate them than randomly having them come in and it’s sometimes it’s rush you know all
right mr. bull just a move that the members of council similar holiday
photos video in January 14 2012 at 6:21 p.m. before conference room the City
Hall building in the City of Norfolk for the purpose of yourself is 3:19 and 7
section a section 2.2 – 37:11 jr. field information act as amended applause
three discussion of the disposition of property in a pretty Lake Shore Drive
area plus 19 discussions the plans to protect public safety as it relates to
vulnerabilities and briefings by spending and legal counsel concerning
actions taken to respond to such matters or e related threat to public safety
discussion of information exclude from this chapter so into sub subdivision for
code 2.2 – therein 75.2 or discussion an open meeting would jeopardize cessation
of any person or security of any facility building or structure Clause 7
consultation with legal counsel pertaining to the action for probable
indication in st. Paul’s area mrs. Doyle pack was grapes miss Johnson hi miss
McClellan hi mr. Riddick all right mr. Smith mr. Thomas hi doctor

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